Scheduling software built for wedding planners
Run every venue walkthrough, consultation, and final detail meeting from one booking link — so you're choosing linens, not playing email tag across a 14-month engagement. Slotly gives wedding planners a single booking link, automated reminders, and no-show protection — so your wedding planning business stays booked without the phone tag. Couples plan around full-time jobs, so every venue tour and design meeting ends up scheduled for evenings and weekends through a dozen back-and-forth texts. Slotly shows only the slots you actually want bookable — Tuesday/Thursday evenings, Saturday mornings before events — so couples self-book without a single 'how about the 14th?' reply.
What scheduling chaos costs wedding planners.
The 'are you free Saturday?' email thread
Couples plan around full-time jobs, so every venue tour and design meeting ends up scheduled for evenings and weekends through a dozen back-and-forth texts. Slotly shows only the slots you actually want bookable — Tuesday/Thursday evenings, Saturday mornings before events — so couples self-book without a single 'how about the 14th?' reply.
Discovery calls with tire-kickers eat your week
Free consultations attract brides who book three planners and ghost two, burning hours you could spend on paying clients. Slotly intake forms gate the booking with budget range, wedding date, and guest count, and a refundable deposit on design sessions filters out the not-yet-serious so your calendar fills with real couples.
Juggling the couple, their planner-of-record, and your second shooter
Coordinating a final walkthrough means lining up the bride, groom, your assistant coordinator, and sometimes the mother-of-the-bride across conflicting schedules. Slotly's collective scheduling only offers times when everyone required is free, and round-robin routes new inquiries to whichever associate planner is open that season.
Everything a wedding planning business needs to stay booked.
Stage-by-stage meeting types
Set up separate booking links for a 20-minute discovery call, a 90-minute design and mood-board session, and an on-site venue walkthrough — each with its own duration, buffer, and intake questions. Couples pick the right meeting for where they are in the planning timeline.
Deposits that protect your design time
Collect a refundable hold or a paid styling-session fee through Stripe the moment a couple books, so your unpaid consultation calendar isn't clogged by no-shows. Apply it toward their package when they sign.
Reminders couples actually read
Automated email and SMS reminders go out before every tasting, fitting reminder, and 6-week final detail meeting — cutting the missed appointments that throw your whole event timeline off. Add directions to the venue right in the reminder.
Route inquiries to the right planner
Inbound couples answer a few routing-form questions — wedding date, location, package interest — and Slotly sends them to the lead planner, an associate, or your day-of coordinator automatically. No more manually forwarding inquiries during peak season.
How wedding planners use Slotly.
- A full-service planner shares one link in her Instagram bio so engaged couples self-book a discovery call, with a form asking their date and budget before the slot is confirmed.
- A boutique studio collects a $250 refundable deposit via Stripe when a couple books a half-day design session, then credits it to their planning package at signing.
- A planning team uses collective scheduling so the bride, groom, and lead coordinator are only offered final-walkthrough times when all three are free, synced to everyone's Google Calendar.
Wedding Planners scheduling: your questions answered
Can couples book evening and weekend slots without me opening up my whole calendar?
Yes — you define exactly which windows are bookable, so you can offer Tuesday and Thursday evenings plus Saturday-morning venue tours and keep wedding days completely blocked. Slotly reads your connected Google or Outlook calendar in real time, so a booked event automatically hides those hours from couples.
Will it stop free-consultation no-shows from wasting my weekends?
Yes. You can require an intake form with budget and date before a couple confirms, send automatic SMS and email reminders, and even attach a small refundable deposit to design sessions. Together these dramatically cut the tire-kickers and forgotten appointments that plague free wedding consultations.
I work with associate planners and a day-of coordinator — can it route and share bookings across my team?
Yes. Round-robin assigns new inquiries to whichever planner has availability, routing forms send couples to the right person based on their package or location, and collective scheduling finds times when multiple team members are all free. Each planner connects their own calendar so there's never a double-booking on an event weekend.
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Get your wedding planning business booked solid
Start free in five minutes. Run every venue walkthrough, consultation, and final detail meeting from one booking link — so you're choosing linens, not playing email tag across a 14-month engagement.