Meeting Cost Calculator
Every recurring meeting has a price tag measured in everyone's salary. This free meeting cost calculator turns attendees, average salary, and duration into a real dollar figure — and an annual cost if it recurs. Use it to justify killing a meeting, shrinking the invite list, or replacing a status meeting with an async update.
Why calculate meeting cost?
Meetings feel free because no invoice arrives, but they consume the most expensive resource a company has: people's time. Putting a dollar figure on a recurring meeting makes the trade-off visible and is the fastest way to win the argument for fewer, shorter meetings.
How to cut meeting cost
Trim the invite list to decision-makers, shorten the default from 60 to 25 minutes, replace status updates with async docs, and require an agenda. For external meetings, a booking link with set durations and buffers prevents calls from sprawling.
Meeting Cost Calculator: FAQs
How do you calculate the cost of a meeting?
Multiply the number of attendees by their average hourly cost (annual salary ÷ ~2,080 working hours), then multiply by the meeting length in hours. For recurring meetings, multiply by how many times it happens per year.
What's a realistic hourly cost per employee?
Use fully-loaded cost, not just salary — typically 1.25–1.4× base salary once benefits and overhead are included. The calculator uses base salary for simplicity; add a margin if you want the loaded figure.
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