Scheduling software built for universities
Turn the chaos of advising holds, office hours, and admissions tours into one booking link your whole campus shares — across departments, semesters, and 30,000 students. Slotly gives universities and colleges a single booking link, automated reminders, and no-show protection — so your university stays booked without the phone tag. When advising holds drop before registration, every student emails their advisor at once and the office drowns in back-and-forth scheduling. Slotly gives each advisor a booking link tied to their real availability, so students self-book 15-minute slots and the hold-clearing rush manages itself.
What scheduling chaos costs universities and colleges.
Advising registration-week gridlock
When advising holds drop before registration, every student emails their advisor at once and the office drowns in back-and-forth scheduling. Slotly gives each advisor a booking link tied to their real availability, so students self-book 15-minute slots and the hold-clearing rush manages itself.
Office hours nobody actually books
Professors post office hours on a syllabus, then sit empty for weeks while struggling students show up unannounced at the worst times. Slotly lets faculty publish bookable office-hour blocks per course section that sync to their calendar, so visits are spread out, confirmed, and reminded instead of clustered the day before an exam.
No-show admissions tours and info sessions
Prospective students reserve campus tour spots and ghost, leaving student ambassadors waiting on empty lawns and skewing yield forecasts. Slotly caps each tour and info-session time slot, sends SMS and email reminders, and lets you require a confirmation so your visit team plans around real attendance.
Everything a university needs to stay booked.
Round-robin across an advising team
Route incoming advising or tutoring requests evenly across every advisor in a department, or use routing forms to send a transfer student to a transfer specialist and a pre-med to the right pre-health advisor.
Group sessions for tours and workshops
Set a capacity per slot so 20 prospective families can book the same 2 p.m. campus tour, or a writing center can run a capped resume workshop — all from one bookable event.
Intake forms that gather context first
Collect a student ID, course number, major, or reason for the visit before the appointment, so advisors and the financial aid office walk in already knowing what each student needs.
SMS and email reminders that cut no-shows
Automatic reminders reach students on the channel they actually check, reducing missed advising sessions, tutoring slots, and admissions interviews across the whole semester.
How universities and colleges use Slotly.
- A registrar's office gives every academic advisor a Slotly link so students clear their registration holds by self-booking 15-minute advising slots during peak enrollment week.
- The admissions office runs capped campus tours and virtual info sessions through Slotly, with SMS reminders and intake forms capturing each prospective student's intended major.
- A campus writing center and tutoring lab let students book one-on-one and group sessions online, routing each request to the tutor who covers that course via a routing form.
Universities scheduling: your questions answered
Can we give every department and advisor their own booking page under one university account?
Yes. Slotly supports team accounts where each advisor, professor, or office has an individual booking link and personal availability, all managed under your institution. You can organize by department, and use round-robin or routing forms to distribute appointments across staff.
Will Slotly sync with the Outlook and Google calendars our faculty and staff already use?
It offers two-way sync with both Google Calendar and Outlook, which covers the campus email systems most universities run. A professor's class times, committee meetings, and personal events automatically block off availability, so students can only book genuinely open slots.
Can students book without creating an account, and is the experience accessible on mobile?
Students just open the link, pick a time, and confirm — no login or app required, which matters when you're sharing a page with thousands of applicants and undergrads. The booking pages are mobile-friendly, so students can grab an advising or office-hours slot from their phone between classes.
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Get your university booked solid
Start free in five minutes. Turn the chaos of advising holds, office hours, and admissions tours into one booking link your whole campus shares — across departments, semesters, and 30,000 students.