Scheduling software built for hvac contractors
Book AC repairs, furnace tune-ups, and estimate visits around your techs' routes — Slotly hands every homeowner a self-service link with a real arrival window while your crew is up on the roof or down in the crawlspace. Slotly gives HVAC contractors a single booking link, automated reminders, and no-show protection — so your HVAC company stays booked without the phone tag. When the first 95-degree day hits, every dead-AC call lands at once and your office line jams while techs are already on rooftops. Slotly gives every homeowner a booking link that captures the address, system type, and a diagnostic fee 24/7, so the surge books itself into real open slots instead of rolling to voicemail and the next contractor.
What scheduling chaos costs HVAC contractors.
The heat-wave phone flood you can't answer
When the first 95-degree day hits, every dead-AC call lands at once and your office line jams while techs are already on rooftops. Slotly gives every homeowner a booking link that captures the address, system type, and a diagnostic fee 24/7, so the surge books itself into real open slots instead of rolling to voicemail and the next contractor.
Arrival windows that blow up the route
Promising a 'sometime this afternoon' window and then stacking a compressor swap behind a full furnace install across town means you show up two hours late and eat a bad review. Slotly enforces per-job-type durations plus travel buffers, so a 45-minute tune-up and a half-day install can't collide, and the customer sees only windows your crew can actually make.
Seasonal tune-ups that never get rebooked
Spring AC checks and fall furnace tune-ups are your bread-and-butter recurring revenue, but chasing last year's customers by phone is a job nobody does. Slotly fires automated SMS and email reminders when a maintenance visit is due with a one-tap link to grab a slot, so the tune-up season fills the calendar instead of the voicemail.
Everything a HVAC company needs to stay booked.
Job-type slots sized for the real work
Set distinct durations and lead times for a diagnostic, a tune-up, a repair, and a full system install, so a 30-minute no-cool call never lands in your all-day changeout window. Each job type carries its own deposit and buffer, and homeowners only see slots your techs can actually reach on time.
Diagnostic fees and deposits up front
Collect a card through Stripe at booking — a flat trip charge on service calls or a deposit on installs — so a no-cool no-show never costs you a wasted truck roll. Apply it to the final invoice or keep it as no-show protection if the homeowner ghosts.
Seasonal tune-up reminders on autopilot
Automated SMS and email reminders nudge maintenance-plan customers when their spring AC or fall furnace check is due, each with a one-tap link to self-book. Recurring maintenance-agreement visits fill your shoulder-season calendar without your office chasing anyone by phone.
Round-robin your techs by skill and route
Route service calls across your techs by availability, and reserve your senior installers or NATE-certified leads for changeouts and warranty work that need them. The right qualified tech gets assigned automatically instead of your dispatcher juggling a whiteboard.
How HVAC contractors use Slotly.
- A residential HVAC company posts a 'Book AC Service' link on its trucks and Google profile that charges an $89 diagnostic fee up front, killing no-shows on no-cool calls during the summer rush.
- A heating-and-cooling contractor sends automated fall reminders to maintenance-plan members with a one-tap link, and each furnace tune-up self-books into a 60-minute slot on the assigned tech's Google Calendar.
- An HVAC business offers a longer half-day install slot that collects a 25% deposit for a full system changeout and round-robins the job to whichever senior installer is free that week.
HVAC Contractors scheduling: your questions answered
Can homeowners book same-day emergency AC or heat calls, or only scheduled visits?
You control lead time per job type, so an 'urgent — no cooling' call can grab a same-day emergency slot while a full system install requires a few days' notice. Slotly only shows the open windows that fit your crew's real availability, so you're never overbooked on a heat-wave day, and you can cap how many emergency slots open per day so they don't wreck your scheduled route.
Does Slotly replace my dispatch or field-service software?
No — Slotly is the public booking and reminders layer, not a full field-service or dispatch suite, and it doesn't handle invoicing, inventory, or payroll. It gives homeowners a self-service link, collects deposits, and sends reminders, then syncs two-way with the Google Calendar or Outlook your team already runs jobs from, so it complements your existing system rather than ripping it out.
Is there a free plan for a one-truck HVAC operation?
Slotly doesn't have a free-forever plan, but it offers a 14-day free trial (a card is required to start) so you can put a booking link on your truck and Google profile and see real jobs come in before you commit. Paid plans start at a flat monthly price that doesn't balloon as you add techs, which keeps costs predictable as a small shop grows.
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Get your HVAC company booked solid
Start free in five minutes. Book AC repairs, furnace tune-ups, and estimate visits around your techs' routes — Slotly hands every homeowner a self-service link with a real arrival window while your crew is up on the roof or down in the crawlspace.