Scheduling software built for fitness coaches
Turn your booking link into a packed week of paid sessions — auto-collect deposits, kill no-shows, and let clients self-book PT slots without the back-and-forth texting. Slotly gives fitness coaches a single booking link, automated reminders, and no-show protection — so your coaching business stays booked without the phone tag. A client bails 20 minutes before their 6am session and you've already lost a paid slot you could've filled. Slotly enforces your cancellation window and auto-charges a deposit, so a flake costs them money instead of you.
What scheduling chaos costs fitness coaches.
Last-minute cancellations eat your income
A client bails 20 minutes before their 6am session and you've already lost a paid slot you could've filled. Slotly enforces your cancellation window and auto-charges a deposit, so a flake costs them money instead of you.
Booking sessions over DMs is a part-time job
You're answering 'what times do you have Thursday?' across Instagram, WhatsApp, and text all day instead of coaching. One Slotly link shows clients only your open training slots and lets them book and pay themselves.
Tracking who's used which sessions is a mess
Clients on 10-session packs forget how many they have left and double-book or argue over the count. Slotly tracks package usage automatically and only lets clients book against sessions they've actually paid for.
Everything a coaching business needs to stay booked.
Deposit-protected session booking
Require a deposit or full payment via Stripe the moment a client books, so a confirmed slot is a paid slot. No more chasing Venmo screenshots before a 5am lift.
Smart reminders for early sessions
Automated email and SMS reminders go out the night before and the morning of, cutting the 'I overslept' no-shows that wreck your AM block.
Block out your own training and rest days
Two-way Google and Outlook sync means your own workouts, competitions, and recovery days stay blocked, so clients only ever see slots you can actually coach.
Intake forms before the first session
Send a PAR-Q, injury history, and goals form that clients must complete before they can book their consult, so you walk into every assessment already prepped.
How fitness coaches use Slotly.
- An online coach shares one Slotly link in her bio so clients across time zones self-book 1-on-1 form-check calls that auto-adjust to local time.
- A strength coach sells a 12-session pack and Slotly tracks each booking against it, locking out any client who's burned through their sessions until they renew.
- A coach running 6am bootcamp slots requires a $20 deposit at booking, so the three people who 'forgot' now show up or forfeit the deposit.
Fitness Coaches scheduling: your questions answered
Can clients book a free consult but pay for regular training sessions?
Yes. You can set up separate session types where a discovery call is free to book, while 1-on-1 sessions and packages require a deposit or full payment up front through Stripe. Each session type has its own duration, price, and intake form.
What happens when a client cancels at the last minute?
You define a cancellation window — say 12 or 24 hours. Cancel inside it and Slotly automatically keeps the deposit or charges your late-cancel fee, and the freed slot reopens for other clients to grab. You can also waive it manually case by case.
Will it stop clients from booking when I'm at the gym or training myself?
Yes. Slotly syncs both ways with Google and Outlook, so any block on your personal calendar — your own workout, a competition, a kid's pickup — instantly hides those times from clients. They only ever see slots you're truly free to coach.
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Get your coaching business booked solid
Start free in five minutes. Turn your booking link into a packed week of paid sessions — auto-collect deposits, kill no-shows, and let clients self-book PT slots without the back-and-forth texting.