Scheduling software built for event planners
One booking link that turns "let's find a time" chaos into confirmed venue walkthroughs, vendor calls, and client design meetings — so you're planning the event, not chasing the calendar. Slotly gives event planners a single booking link, automated reminders, and no-show protection — so your event planning business stays booked without the phone tag. Coordinating one site visit means looping the caterer, florist, venue coordinator, and couple across a dozen reply-all threads until everyone gives up on a date. Slotly's collective scheduling shows only the slots where every stakeholder is actually free, so a single shared link locks the walkthrough in one click.
What scheduling chaos costs event planners.
The vendor-and-venue email maze
Coordinating one site visit means looping the caterer, florist, venue coordinator, and couple across a dozen reply-all threads until everyone gives up on a date. Slotly's collective scheduling shows only the slots where every stakeholder is actually free, so a single shared link locks the walkthrough in one click.
Discovery calls that ghost before the deposit
Inquiry leads book a consultation, then vanish — leaving holes in a week you blocked for a signed contract. Slotly takes a deposit at booking and fires automated SMS reminders, so the brides, corporate clients, and galas who hold your time are the ones who show up.
Double-booking yourself across overlapping event seasons
Wedding season, holiday galas, and corporate Q4 all collide, and a tasting penciled in your head turns into two clients arriving at once. Slotly's two-way Google and Outlook sync blocks every site visit, tasting, and rehearsal in real time, so no slot is ever offered twice.
Everything a event planning business needs to stay booked.
Service menu for every event type
Spin up separate booking types for discovery calls, venue walkthroughs, design consultations, menu tastings, and final-detail meetings — each with its own length, buffer, and prep questions. Clients self-select the right meeting instead of emailing to ask.
Deposits that hold the date
Collect a non-refundable consultation or planning deposit through Stripe the moment a client books, so committed couples and corporate clients claim your calendar — not tire-kickers. No-show protection refunds your time, not just your sanity.
Multi-vendor collective booking
Add your venue coordinator, caterer, and team to a single event meeting and Slotly only surfaces times that work for everyone at once. One link replaces the back-and-forth of aligning five busy schedules for a walkthrough.
Intake forms that brief you before the call
Attach a custom intake form to every consultation asking for event date, headcount, budget range, and venue — answers land in your inbox before the meeting starts. You walk in already knowing whether it's a 200-guest wedding or a 40-person product launch.
How event planners use Slotly.
- A full-service wedding planner shares one Slotly link in her inquiry auto-reply, and couples book a 30-minute discovery call with a $50 deposit before she ever opens her inbox.
- A corporate event firm uses collective scheduling to line up the client, AV vendor, and venue manager for a single site walkthrough without sending a single calendar invite by hand.
- A gala fundraiser planner sets up a routing form so nonprofits booking a 'new event' meeting and existing clients booking a 'production check-in' land on the right calendar with the right intake questions.
Event Planners scheduling: your questions answered
Can I require a deposit before a client locks in a consultation?
Yes — connect Stripe and Slotly charges your set deposit at the moment of booking, so the slot only confirms once payment clears. Most planners set a refundable or non-refundable consultation deposit to filter out leads who won't commit, then credit it toward the planning package. You decide the amount per meeting type, so a quick discovery call and a paid design session can carry different fees.
Will it stop me from double-booking a site visit and a tasting on the same afternoon?
It will. Slotly syncs both ways with Google Calendar and Outlook, so anything already on your calendar — a tasting, a rehearsal, a vendor call — instantly blocks that time from your booking link. The moment a client books, it writes back to your calendar too, so you're never offering a slot you've already given away.
How do I let multiple vendors and the client pick one walkthrough time together?
Use Slotly's collective scheduling: add every required attendee — venue coordinator, caterer, your team — to the meeting type, and the booking page only shows times when all of them are free. The client picks from those real openings, and everyone gets the confirmation and reminders automatically. It replaces the reply-all thread that usually eats a week of planning lead time.
Keep exploring
Get your event planning business booked solid
Start free in five minutes. One booking link that turns "let's find a time" chaos into confirmed venue walkthroughs, vendor calls, and client design meetings — so you're planning the event, not chasing the calendar.